Description

Best Hotel POS in Kenya (Hotel management system Kenya)

One powerful system to manage your hotel, restaurant, rooms, kitchen, staff, inventory (has a full-integrated stores feature) and payments.

Best Hotel POS in Kenya

CORE Hotel Management System brings your hotel’s restaurant, kitchen, stores, inventory, rooms, staff, reservations and payments together in one centralized platform.

Whether you operate a boutique hotel, lodge, resort, restaurant with accommodation, or a larger multi-department property, CORE gives management the tools to operate efficiently, control costs, monitor performance and make better decisions.

 

1. RESTAURANT & POS MANAGEMENT (hotel management system Kenya)

Serve Customers Faster. Manage Orders Better.

Take control of your restaurant operations from menu management and table reservations to ordering, payments and customer management.

Key Features

• Menu Management — Add, update and manage your menu in real time.
• Order Management — Track orders seamlessly from table to kitchen, reducing delays and order errors.
• Table Reservations — Manage bookings and optimize seating.
• POS System — Process restaurant orders and payments through an integrated POS.
• QR Code Menu & Ordering — Allow customers to browse menus and place orders directly from their phones.
• Table Management — Track table availability, assignments and turnover.
• Area Management — Organize tables into different areas or zones for better space utilization.
• Bill Printing — Generate professional bills quickly at checkout.
• M-Pesa Payment Integration — Accept and track M-Pesa payments as part of your hotel operations. Send STK(Prompts) to clients to pay via MPESA
• Payment Tracking — Monitor completed, pending and partial payments.
• Customer Management — Maintain customer profiles, preferences, feedback and transaction history.

Restaurant Reporting

Get detailed visibility into your restaurant performance with reports on:

• Sales by day, week, month or custom period
• Sales by menu item
• Best-selling and slow-moving items
• Sales by table or area or waiter
• Payment methods
• Discounts and voids
• Staff performance
• Order trends
• Customer purchasing patterns
• Restaurant revenue performance

Know what’s selling, who’s selling it and where your revenue is coming from.

2. MULTI-KITCHEN MANAGEMENT

Put Every Order in the Right Kitchen

Manage multiple kitchen sections from one centralized system.

Whether your hotel has a main kitchen, grill, fryer, bakery, bar or beverage station, CORE can route orders to the appropriate preparation area.

Key Features

• Kitchen-wise Item Routing — Assign menu items to specific kitchens or preparation sections.
• Automatic Order Splitting — Orders containing items from different kitchens are automatically separated.
• Separate Kitchen Order Tickets (KOTs) — Each kitchen receives its own relevant KOT.
• Multiple Printer Support — Connect individual printers to different kitchens or preparation areas.
• Kitchen-specific Order Views — Staff see only the orders relevant to their kitchen.
• Admin Kitchen Breakdown — Managers can see how every order is distributed across kitchens.

Kitchen Reporting

Monitor kitchen performance with reports covering:

• Orders by kitchen
• Items prepared by each kitchen
• Preparation workload
• Kitchen sales contribution
• Order volumes
• Cancelled and modified orders
• Kitchen performance trends

Reduce confusion between departments and keep every kitchen working from the same system.

3. STORES, INVENTORY & COST MANAGEMENT

Know Where Every Item Goes

Don’t just know how much stock you have. Know where it is, where it came from, where it went and how it is being used.

CORE’s Stores & Inventory Management system gives hotel management visibility over stock movement across different departments.

Track stock from the main store to the kitchen, restaurant, bar, rooms, housekeeping and other hotel departments.

Stores Management

• Central Store Management — Maintain a clear record of stock held in your main stores.
• Departmental Stock Movement — Track stock transferred from stores to the kitchen, bar, restaurant, rooms and other departments.
• Stock Transfers — Record and monitor every movement of stock between departments or locations.
• Stock Receiving — Record incoming goods and update inventory automatically.
• Stock Issuing — Track items issued from stores to specific departments.
• Department-level Stock Tracking — Know how much stock has been allocated to each department.
• Stock Movement History — See when stock moved, where it went and the quantities involved.
• Low Stock Alerts — Identify items that need replenishment.
• Stock Adjustments — Record approved stock adjustments and corrections.
• Item Tracking — Monitor the status, quantity and movement of individual inventory items.

Inventory & Cost Control

• Inventory Dashboard — Get a real-time overview of your stock position.
• Stock Usage Analysis — Identify consumption patterns and unusual usage.
• Recipe Book — Define ingredients and quantities used for menu items and calculate recipe costs.
• Cost Tracking — Monitor ingredient and item costs.
• Purchase Orders — Create, manage and track supplier orders.
• Supplier Management — Maintain visibility over purchases and suppliers.

Inventory & Stores Reporting

Gain detailed insight into your hotel’s stock and cost position with reports on:

• Opening and closing stock
• Stock received
• Stock issued
• Stock transferred
• Department consumption
• Kitchen consumption
• Bar consumption
• Restaurant consumption
• Room/housekeeping consumption
• Stock adjustments
• Wastage and variances
• Low-stock items
• Inventory valuation
• Purchase history
• Supplier purchases
• Ingredient consumption
• Recipe costs
• Stock movement by department
• Stock movement by item
• Usage trends

From the main store to the kitchen, bar, restaurant and rooms, know where your stock is going.

4. HOTEL ROOM & RESERVATION MANAGEMENT

Manage Your Rooms From Booking to Checkout

CORE extends beyond restaurant operations to give hotels centralized control over their accommodation business.

Key Features

• Front Desk Management — Monitor arrivals, departures, check-ins, check-outs and occupancy.
• Room Type Management — Create and manage different room categories.
• Room Inventory — Manage individual rooms and room numbers.
• Reservation Management — Manage room bookings and availability.
• Flexible Rate Plans — Create room-only, bed & breakfast, all-inclusive and other packages.
• Cancellation Settings — Define cancellation rules and policies.
• Occupancy Management — Monitor room occupancy and availability.
• Room Service Ordering — Create and manage orders delivered directly to guest rooms.

Hotel Reporting

Get a clear picture of accommodation performance through reports on:

• Room occupancy
• Arrivals and departures
• Check-ins and check-outs
• Room revenue
• Revenue by room type
• Bookings
• Cancellations
• Rate plans
• Occupancy trends
• Guest stays
• Room service sales
• Room performance

Know your occupancy, revenue and room performance at a glance.

5. STAFF & USER MANAGEMENT

Give Your Team the Right Access

Control who can access different parts of the system and what they are allowed to do.

Key Features

• Create staff accounts
• Assign roles
• Set permissions
• Restrict access to sensitive functions
• Manage departmental access
• Monitor staff activities
• Manage schedules

Staff Reporting

Monitor:

• Sales by staff member
• Orders handled
• Transactions processed
• Voids and cancellations
• Discounts
• Staff activity
• Department performance

Give employees the access they need while keeping management in control.

6. PAYMENTS & FINANCIAL CONTROL

Keep Every Payment Accounted For

CORE gives you centralized visibility over payments made across your hotel operations.

Key Features

• M-Pesa integration
• POS payments
• Payment tracking
• Partial payments
• Pending payments
• Bill printing
• Payment reconciliation
• Transaction history

Payment Reporting

Track:

• Total collections
• Payments by method
• M-Pesa transactions
• Outstanding balances
• Partial payments
• Refunds and adjustments
• Payments by department
• Daily and periodic revenue

Know exactly how much has been collected and where it came from.

7. CUSTOMER MANAGEMENT

Turn Transactions Into Customer Relationships

Build a centralized customer database that helps your hotel understand and serve its customers better.

Track:

• Customer profiles
• Contact information
• Preferences
• Visit history
• Purchase history
• Room stays
• Restaurant transactions
• Feedback
• Customer trends

Customer Reporting

Understand:

• Returning customers
• Customer spending patterns
• Popular products
• Customer preferences
• Visit frequency
• Revenue generated by customer segments

Know your customers. Understand their preferences. Give them a better experience.

8. MANAGEMENT DASHBOARD & BUSINESS INTELLIGENCE

Everything Management Needs to Know — In One Place

CORE brings operational data together to give hotel owners and managers a clearer picture of business performance.

Management can monitor key areas including:

Restaurant | Kitchen | Stores | Inventory | Rooms | Payments | Staff | Customers

Use detailed reports and operational insights to identify:

• Revenue opportunities
• Cost pressures
• Stock losses
• High-performing products
• Department performance
• Staff performance
• Customer trends
• Occupancy trends
• Payment performance
• Operational inefficiencies

Make Decisions With Data — Not Guesswork

CORE helps management move from simply recording transactions to understanding what is happening across the entire hotel.

Why CORE POS for Hotels and Restaurant in Kenya (hotel management system Kenya)?

One System. Multiple Departments. Complete Visibility.

Instead of managing separate systems for your restaurant, kitchen, inventory and accommodation operations, CORE brings them together.

Restaurant POS
Manage orders, tables, menus and payments.

Kitchen
Route orders and manage multiple preparation areas.

Stores & Inventory
Track stock from receiving to departmental consumption.

Hotel Rooms
Manage reservations, rooms, occupancy and room service.

Payments
Track collections, M-Pesa and outstanding payments.

Staff
Control access, permissions and performance.

Customers
Build a database of your guests and customers.

Reporting
Get detailed insights across every department.

💰 CORE Hotel Management System — Flexible Modular Pricing

Get the core Hotel Management System in Kenya and add only the modules your hotel needs.

CORE Hotel Management System

KSh 50,000 Offer Price: KSh 29,999

Includes the core hotel POS and restaurant management functionality:

• POS & order management
• Menu management
• Table management
• Table reservations
• QR menu & ordering
• Bill printing
• M-Pesa payment integration
• Customer management
• Staff roles & permissions
• Payment tracking
• Restaurant reporting

Add the Modules You Need

Multi-Kitchen Management
KSh 40,000 Offer Price: KSh 19,999

Manage multiple kitchens, automatically route orders and generate separate KOTs and kitchen printer tickets.

Inventory & Stores Management
KSh 30,000 Offer Price: KSh 19,999

Track stock from the main store to the kitchen, bar, restaurant, rooms and other departments, with detailed stock movement and inventory reports.

Hotel Room Booking & Management
KSh 30,000 Offer Price: KSh 19,999

Manage rooms, reservations, check-ins, check-outs, occupancy, rate plans and room service.

Build Your System Your Way

Package	Regular Price	Offer Price
CORE Hotel Management System	KSh 50,000	KSh 29,999
Multi-Kitchen Module	KSh 40,000	KSh 19,999
Inventory & Stores Module	KSh 30,000	KSh 19,999
Hotel Room Booking Module	KSh 30,000	KSh 19,999

Complete Hotel Solution

Core + Multi-Kitchen + Inventory & Stores + Hotel Room Booking

KSh 150,000

KSh 89,996 — OFFER PRICE (APPLIES TO ORDERS MADE IN AUGUST, SEPTEMBER 2026)

Save KSh 60,004 when you take the complete package.

Get everything you need to manage your hotel POS, restaurant, kitchens, stores, inventory, rooms, payments and reporting from one centralized system.

One System. One Investment. Complete Hotel Management.

Customization, hardware, installation, training, hosting and ongoing support can be quoted separately depending on the hotel’s requirements.

CORE Hotel Management System – Hotel POS, Inventory, Kitchen & Room Management

Run Your Hotel. Control Your Costs. Understand Your Business.

Restaurant. Kitchen. Stores. Inventory. Rooms. Payments. Staff. Customers. Reporting.

One powerful platform.

Invite us for a Demo – Done in Your Hotel

Email info@bzinex.co.ke or Whatsapp +254 797 532 345 now